These Bylaws govern the operation and maintenance of Pima County Junior Soccer League (PCJSL), an
Any person interested in the objectives of the League, who is willing to uphold its policies and subscribe to its Bylaws, may become a member as hereinafter provided.
Voting members shall elect the Board of Directors of this Association; vote on the amendments to the Constitution, Bylaws, Rules and Regulations; approve the budget; and conduct any other business at the Annual General Meeting.
2. Members of the Board of Director.
3. Proxy voting will be permitted when presented in writing or by verifiable email.
Associate Members may participate in the discussion and debate at the Annual General Meeting, but may not vote.
1. All registered players and their parents or guardians shall be Associate Members.
2. All registered coaches, assistant coaches and administrators shall be Associate Members.
3. All visitors who are not Voting Members shall be Associate Members.
1. Should the Board of Directors, upon the recommendation of the Discipline and Rules Committee, find the conduct of any member (whether player, parent, coach, assistant coach, or board member) detrimental to the best interests of the League or the purpose for which it was formed, the Board of Directors may take such action as the Board of Directors may deem reasonable, including, but not limited to, suspension or removal from the membership in the League. Such action shall require an affirmative vote of two thirds of the Board of Directors.
2. Any person who has been convicted of or becomes a defendant in litigation detrimental to the welfare of youth players or litigation based on activities detrimental to the welfare of youth players, shall be suspended from all soccer-related activities. Suspensions under this bylaw shall be determined by the appropriate Disciplinary Committee or the Board of Directors. Matters detrimental to the welfare of youth players shall include crimes of moral turpitude and felonies. The person has a right to appeal the suspension only over whether the matter which is the substance of the accusation, if true, is detrimental to the welfare of youth players.
3. On completion of the litigation, the suspended person may inform the body suspending the person under section 2 of this bylaw that the litigation has been completed and request that the suspension be terminated and the person reinstated. The suspending body may grant the request of the person or, if the decision of the litigation was adverse to the person, may continue the suspension for a period specified by the suspending body, fine the person, terminate all membership of that person with the suspending body and its members, or any combination of those authorized penalties.
4. Any Board member who is absent without excusable cause for three (3) consecutive meetings of the Board of Directors shall thereby forfeit, without additional formality, the right to hold his/her respective office for the duration of the current term.
5. After showing just cause and by a 2/3 majority, the Board of Directors may remove an Officer not performing the duties of the office for which he or she was elected.
1. Subject to the limitations of the Constitution, Bylaws, Rules and Regulations and the laws of the State of
2. The primary form of communication used by PCJSL will be electronic. It is the responsibility of each voting member to provide a valid email address and to confirm any official email from PCJSL requesting a response. If an email address is not available, the PCJSL Secretary should be notified.
3. Number and Qualification. The affairs of the League shall be governed by a Board of Directors comprised of not less than three (3) persons, not more than twelve (12) persons, as established from time to time by resolution of the Board of Directors of the League.
4. Power and Duties. The affairs of the League shall be administered by the Board of Directors.
5. Other Duties. In addition to duties imposed by these Bylaws or by resolution of the voting members of the League, the Board of Directors, on behalf of the League, shall have the right to do all acts appropriate, including the right to govern the finances of PCJSL.
6. Enforcement of the laws of the game and rules of the United States Youth Soccer Association, the
7. Granting or denying membership in the League to clubs and teams and establishing requirement for participation and membership in the League.
8. Fixing, determining, levying and collecting assessments to be paid by members toward the gross expenses of the League and, by a majority vote of the Board of Directors, to adjust, decrease or increase the amount of such assessments and to determine the liability of the different classes of members in the League for such assessments. The Board of Directors, or its agents, may establish any reasonable system for collection periodically of assessment. In determining the amount of assessment to be levied from time to time, the Board of Directors shall estimate the common expenses of the League, which expenses shall include, among other things, the cost of affiliation of the League with the Arizona Youth Soccer Association, a field development fund, and the creation of a reasonable contingency or other reserve or surplus fund, as well as other costs and expenses relating to the business of the League and it’s goals.
9. Collecting delinquent assessments by means set by the Board of Directors for failure to pay assessments.
10. Establishing a bank account or accounts for the common treasury and for all separate funds as may be deemed advisable by the Board of Directors.
Vacancies that occur during the seasonal year shall be filled by a vote of the majority of the remaining members of the Board of Directors according to the following provisions:
1. It must be deemed necessary by a majority vote of the remaining Board of Directors that the vacancy be filled so that the business of the League may be effectively conducted.
2. A member of the League who is in good standing is identified who is willing to fill the position.
3. The position shall be filled only for the duration of the unexpired term of the vacated position at the end of which time the members of the League shall nominate and elect a Board Member during the Annual General Meeting.
D. Election and Term of Office.
1. Except as otherwise set forth herein, the members of the Board of Directors shall be elected at the regular annual meeting of the League by a plurality vote for a term of two (2) years commencing at the conclusion of the
2. Prior to each annual meeting of members of the League, the Board of Directors shall nominate a slate of nominees for the Board of Directors by office. Additionally, four (4) or more voting members entitled to vote for directors may nominate, by signed petition(s), nominees(s) for the Board of Directors, by filing such petition(s), together with the written consent of the nominees(s), with the Secretary of the League. Nominations from the floor will be accepted at the
The League may, through the act of the Board of Directors, appoint certain officers. The officers of the League may include, but not be limited to, the following:
The President shall be the Chief Executive Officer of the League and shall be subject to the control of the Board of Directors and have general supervision, direction and control of the business and the officers of the League. The President shall preside at all meetings of members of the League and at all meetings of the Board of Directors. The President shall be an ex-officio member of all committees and shall have the general powers and duties of management usually vested in the President of an organization, and shall have other powers and duties as may be prescribed by the Board of Directors or by the Bylaws.
In the absence or disability of the President, the Vice-President, if so requested, shall perform all of the duties of the President and when so acting, shall have all of the powers of, and be subject to all the restrictions upon the President. The Vice-President may be assigned to special projects as directed by the President. The Vice-President shall serve as the Chairperson of the Discipline and Rules Committee and the Risk Management Review Committee.
3. Vice-President of Competition
The Vice President of Competition shall be responsible for overseeing all League competitions. The Vice-President of Competition shall oversee the appropriate person, company, agency or committee responsible for scheduling games held under the auspices of the League. He or she will review all cancellations and assign or assign with the assistance of a committee, duly approved by the Board of Directors, appropriate sanctions and/or fines for said cancellations.
The Secretary shall keep a book of minutes of meetings at such place as the Board of Directors may order, of all meetings of the League and all meetings of the Board of Directors, with the time and place of holding, whether regular or special, and if special how authorized. The Secretary shall reserve an appropriate space for meetings of the members of the League and of the Board of Directors as required by the Bylaws. The Secretary shall keep, or cause to be kept, a book or books containing true and correct copies of all documentation submitted to the Secretary by any Directors or officers of the League, including copies of correspondence sent in the name of the League by any Director or officer, to be kept in the official records of the League in a current and up-to-date status at all times. The Secretary shall maintain a calendar of events and reports due and bring these to the attention of the appropriate Director responsible for the same. The Secretary shall tender all such documents and records to the successor Secretary immediately following the next annual election, and shall have other powers and perform other duties as may be prescribed by the Board of Directors and the Bylaws.
The Treasurer shall keep and maintain, or cause to be kept and maintained, adequate and correct accounts of the properties and business transactions of the organization, including accounts of its assets, liabilities, capital, receipts, disbursements, gains, losses, surplus and any other accounts. The Treasurer shall deposit or cause to be deposited all moneys and other valuables in the name of and to the credit of the organization at least monthly. The Treasurer shall disburse, or cause to be disbursed, the funds of the organization pursuant to the annual budget approved by the Board of Directors. All accounts shall be paid by check, which shall bear the signature of the Treasurer, President or other individual approved by the Board of Directors.
Disbursements for non-budgeted expenditures in excess of $250 must be approved by a majority vote of the Board of Directors. The President may approve non-budgeted expenditures up to and including $250. The Treasurer shall render to the President and Board of Directors, whenever requested, an account of all of the League’s transactions as Treasurer and of the financial condition of the League. The books of accounts shall be at all reasonable times open to inspection by any member of the Board of Directors.
The Treasurer shall tender all such records and accounts to the successor Treasurer immediately following the next annual election. The Treasurer shall submit or oversee the submission of annual IRS and State of
The Registrar shall organize and coordinate all procedures for player registration within the Registrar’s jurisdiction, including, but not limited to: developing registration forms, verifying or overseeing the verification of player birth certificates, registering players with the Pima County Junior Soccer League (PCJSL), AYSA, and US Youth Soccer, providing player passes, overseeing transfers and drops and insuring proper forms are presented for these actions, maintaining current and past copies of the League database, maintaining accurate registered player records, providing flighting forms, scholarship forms and other PCJSL or AYSA administrative forms, as requested, to the Board or Directors and Coaches.
The Registrar shall maintain the registration database, which shall be deemed part of the official records of the League, and shall tender all such documents and records to the successor Registrar immediately following the next annual election, and shall have such other powers and performs such other duties as may prescribed by the Board of Directors or by the Bylaws.
7. Referee Commissioner
The Referee Commissioner shall be responsible for recommending the assigning referees for all PCJSL games to the Board of Directors for their approval. The Referee Commissioner shall be responsible for organizing and conducting clinics, registration, licensing and training of all referees not licensed and trained by the Arizona Youth Soccer Association. He or she shall coordinate and cooperate with the Arizona Youth Soccer Association in such training and in the licensing of referees. The Referee Commissioner shall also be responsible for receiving all grievances lodged against referees and it shall be the duty of the Referee Commissioner to forward such grievances or protests to the appropriate League Vice President or appropriate committee as designated by AYSA.
The Referee Commissioner should facilitate communication from the League, its members, its coaches and to the designated State and local referee administrators. He or she shall also be responsible for facilitating communication from the referee administrators and referee community to the Board of Directors.
8. Director of Coaching
The Director of Coaching shall represent the coaches of PCJSL. He or she shall be responsible for providing information, training and, where appropriate, licensing of coaches for all the teams within the jurisdiction of the League. Licensing should be coordinated, as necessary, with Arizona Youth Soccer Association, United States Youth Soccer and the United States Soccer Federation. As part of this responsibility, he or she shall be responsible for making sure that all appropriate rules, forms and other information is available to all the coaches within PCJSL, either as a written manual or as web-based information at the direction of the Board of Directors.
The Director of Coaching will work in conjunction with the Arizona Youth Soccer Association Director of Coaching and the Director of Coaching for the clubs within PCJSL. The Director of Coaching will provide two-way communication between the Arizona Youth Soccer Association Director of Coaching, the PCJSL Board of Directors and the PCJSL coaches and member clubs.
9. Fields Commissioner
Fields Commissioner. The Fields Commissioner shall be responsible for working towards establishing and obtaining new fields within the boundaries of the League and for maintaining and improving existing fields within the boundaries of the League. He or she shall further be responsible for reserving facilities and working with each member Club to insure that each field is used fairly and equitably by member clubs, based on their length of membership within PCJSL and their number of players. The Fields Commissioner shall further be responsible for overseeing the maintenance and game field preparation, working in conjunction with the Board of Directors of PCJSL, the member Clubs of PCJSL, AYSA and with other leagues formed under the auspices of AYSA and providing playing opportunities to PCJSL member clubs, as well as governmental agencies regulating fields, parks, and recreation.
10. Communications Commissioner
The Communications Commissioner shall be responsible for communications between the league, clubs and members. He or she shall also be responsible for promoting the interests of PCJSL through communications with governmental agencies providing fields and/or other services to PCJSL and its member clubs, through communication with the local press and through communications with AYSA. The Communications Commissioner will also oversee operations of the website, www.pcjsl.com.
11. Special Projects Commissioner
Special Projects Commissioner shall be responsible for overseeing Pima Cup and other special projects as voted on by the PCJSL Board of Directors.
The Board of Directors may appoint certain committees for any purposes in the interests of the League. The following committees shall be standing committees of the League.
The Vice-President shall appoint a committee annually for approval by the Board of Directors to conduct all necessary Discipline and Rules hearings. The Chairperson shall be the Vice-President, unless his/her team is involved, in which case another Committee Member will assume Chairperson duties. If any member of the Discipline and Rules Committee has a child playing for any Club, Team or Coach involved in a particular hearing, or any other connection with the Club, Team or Coach, then that member shall not participate in any way in the hearing. A committee member with a conflict shall be replaced by the purposes of the hearing by the Chairperson. All complaints received by the Discipline and Rules Committee shall be in writing and shall be logged in as to the date received and nature of the complaint.
The best interests of the League may be served if relevant parties to the complaint are requested to appear at a hearing. If a hearing is held it is clearly a fact-finding session in which the parties are able to state their respective cases. At the conclusion of the hearing, all non-committee individuals will be excused and the Committee shall decide on a course of action. All complaints shall receive a written reply from the Committee. All proceedings of the Discipline and Rules Committee shall be conducted in accordance with the AYSA Protest, Appeal and Disciplinary Hearing Procedures, as promulgated by AYSA from time to time.
The Board of Directors shall form Ad Hoc Committees as necessary. Meetings shall be conducted as a committee of the whole. An Ad Hoc Committee shall have a specified purpose, designated power or authority to do its job, have a time limit for reporting or completing its duties, and a budget, if necessary.
The Board shall meet in general session monthly or bi-monthly, at a minimum, but will be subject to the call of a special session by the President as may be necessary from time to time for the operation of the League. An Annual General Meeting of the membership of the organization shall be held once per year.
A. The order of normal business shall be conducted during regular Board meetings may be as follows:
A. General Information Session
B. Call to Order
C. Roll Call
D. Introduction of Visitors
E. Acceptance of the Minutes from the previous meeting
F. Board Member Reports
G. Unfinished Business
H. New Business
I. For the Good of Soccer
B. The presence of a majority of the voting members of the Board shall constitute a quorum to transact business at any meeting of this organization.
Special Meetings of the Board of Directors, for any purpose or purposes may be called at any time by the President or Vice-President, or if either is absent of refuses to act, by twenty-five (25) percent of the Board of Directors membership. Notice of the time and location of the special meeting shall be emailed or delivered to each director at his/her address of record.
An Annual General Meeting (“
A. The Board of Directors shall set the specific date, time and location of the meeting.
B. The Board of Directors shall notify all members, both voting and associate, at least thirty days in advance of the date, time and location of the meeting.
C. Any bylaw amendments will be delivered to each member of the Board of Directors and to each President of all member clubs in writing or by confirmed email at least 30 days prior to the Annual General Meeting.
D. All those present will be considered a quorum for the purpose of transacting business.
E. The order of Business for the Annual General Meeting may be as follows:
a. Call to Order
b. Roll call
c. Approval of Minutes of Previous
d. Officers Reports
e. Old Business
f. Proposed Budget
g. Amendments to Constitution/Bylaws/Rules and Regulations
h. New Business
i. Election of Officers
j. For the Good of Soccer
A. Regular Meetings
Each member of the Board of Directors and each Club President will have one (1) vote during regular monthly meetings. The Club President may designate a representative by written proxy or email proxy to be presented at the meeting to cast their vote in their absence. No person may carry more than one vote.
B. Annual General Meetings
The voting strength at the Annual General Meeting is as follows:
1 Each member of the Board of Directors will have one vote.
2. Each club in good standing shall have votes in proportion to the number of registered players (according to AYSA records and not the clubs) as follows:
A. 7-200 players- 1 vote
B. 201-400 players- 2 votes
C. 401-600 players-3 votes
D. 601-800 players-4 votes
E. 801-1000 players-5 votes
F. 1001 and above-6 votes
3. The club vote shall be cast by the Club President of a person designated in writing by them to carry the vote of the Member Club.
4. Proxies. Proxies shall be permitted subject to the following conditions: One person may carry the vote for one club or BOD member only.
5. Any person entitled to vote under these sections shall not be permitted to give away or exchange their vote in order to accept the proxy vote of another person or club
The registration fee shall be determined annually by the Board of Directors no later than March 1st and ratified at the Annual General Meeting.
The times, locations and dates for official registration of players each year shall be chosen by its member clubs, although League-wide registrations may be held when agreed upon by a majority at a regular meeting.
League fees are due and payable at registration of players to PCJSL by the member Clubs. Clubs who have not paid all League fees within 30 days of billing will receive a notice of delinquency and may be called to a hearing to determine if they are in bad standing within PCJSL.
The League shall maintain adequate and correct accounts, books, and records of its business and properties. All such books, records and accounts shall be kept in the State of
All books and records shall be open to the Directors or members of the League within 10 days of a written request to inspect such records and books. The original copy of these Bylaws, as amended or otherwise altered to date and certified by the secretary, shall be open to inspection for the members of this organization.
The Board of Directors, except as otherwise provided in the Bylaws, may authorize any officer or officers, agent or agents, to enter into any contract or execute any instrument in the name of and on behalf of the League, subject to the following provisions:
The Board of Directors must approve, in advance, any expenditure of over $250 for any non-budgeted item.
Anyone failing to comply with this provision may be subject to immediate removal from the office by a vote of the simple majority of the Board members present in hearing held during a legally constituted meeting. The organization reserves the right to recover equivalent funds from the person(s) responsible for unauthorized expenditures.
The Treasurer and the Board, shall direct the accomplishment of the following:
The proper execution and submittal of tax forms (local, state, and federal) as legally required.
The proper execution and submittal of forms as required by state or federal agencies to maintain the legal, tax-exempt status of the organization.
The review of the League's financial records, at least bi-annually, will be performed by a reputable independent third party who has no direct relationship with any member
The fiscal year of the League shall be determined by the Board of Directors.
The League shall not assume, nor be liable for the personal debts and/or financial responsibilities, either implied or incurred, of any member player, coach, manager, team assistant, referee or Board Member.
A. All Club members shall be responsible for governing their Club members.
B. Any person found guilty of violating the Constitution, Bylaws, or Rules and Regulations of this Association may be asked to appear before the Board of Directors or the Discipline and Rules Committee in order to explain his/her actions.
C. A plea of ignorance of the constitution, Bylaws, or Rules and Regulations of this Organization is not sufficient and violators may expect appropriate action from the Board of Directors.
A. All officers of the League and its teams shall be covered against personal liability claims by the AYSA for performing acts and duties directly related to the work of the League and the AYSA.
B. Subject to the provisions of Arizona Revised Statues Section 10-3612, and the further provisions hereof, the League shall indemnify any and all of its existing and former members of the Board of Directors, officers, employees, and agents for, from and against any and all expenses incurred by them and each of them that may arise from any claims, proceedings, lawsuits or legal action (“Claims”) brought or threatened against any of them by third parties for or on account of any action or omission alleged to have been committed while acting within the scope of service to the League; except no indemnification shall be provided hereunder to the extent that such Claims are as a result of gross negligence or willful misconduct by the individual seeking indemnification hereunder. As used herein, “agents” does not include parents of players of the League or players of the League and no indemnification may be sought by such parents or player hereunder, unless such individuals are acting as an officer of the League or at the express direction of an officer of the League. Furthermore, no parent of a player or any player shall be considered an agent of the League while traveling to or from a match or practice. Any existing or former member of the Board of Directors, officer, employee, or agent shall report to the President of the League that such individual has incurred or may incur expenses for any actions or omissions done while acting within the scope of service as Director, officer, employee or agent of the League. The League shall have the right to refuse indemnification to any person otherwise entitled to indemnification if that person unreasonably refuses to permit the League, at its own expense and through counsel of its own choosing, to defend the action.
A. Any League member may submit a proposal to amend the Bylaws at the Annual General Meeting.
B. All proposed Amendments to the Bylaws of this Association must be submitted in writing to the League Secretary 45 days prior to the
C. Adoption of a proposed amendment requires a two-thirds vote of the membership present at the AGM.
D. Any amendment of these Bylaws adopted at the
E. Any amendments, rules or fees passed at the
The Ratification and Signature of the Secretary shall be sufficient for the establishment of these Bylaws.
In Witness whereof, the Secretary of the League has subscribed the Secretary’s name this ___ day of ___________, 2009.